Frequently Asked Questions
Frequently Asked Question FAQ (Frequently Asked Questions) you can find answers to some of the most asked questions in relation to the SUTROFOR programme. In the column to the left or by following the links below you can find questions and answers concerning the application, admission, economy and practicalities, including accommodation, visa, travel and insurance.
Question:What are the requirements to join the programme?
Answer:You can read about the admission requirements here
Question:What kind of certification is required?
Answer:Your documents must have an original stamp and a signature verifying the True Copy. Typically, your university will be able to assist you in certifying your documents. Otherwise, we also accept signatures by embassies and official representatives or public offices, e.g. police stations.
Question: When will the next Call for Application be open?
Answer: Non-EU applicants can submit their applications 15 October 2019.
The application deadline is 15 January 2020
EU/EEA applicants can submit their applications 16 January 2020.
The application deadline is 1 March 2020
Question: How do I apply for the programme?
Answer: You apply for admission via the on-line application portal, DANS. A link to the application portal is available when the application round starts.
Please follow the instructions carefully and submit all required documents.
Question: Where do I find the application procedure?
Answer: The application procedure is described here
Question: How do I submit the recommendation letters?
Answer: You upload the recommendation letters to the application portal.
Question: What are the requirements for the recommendation letters?
Answer: The recommendation letters must be written on office stationery paper with a letterhead. The recommendation must show the complete contact information of the referee i.e. Name, address, e-mail address, telephone or skype number.
Question: What are the requirements for the motivation letter?
Answer: The motivation letter should be a short explanation of approximately 500 words. No special format is required.
Question: Is it possible to for apply to more than one ERASMUS MUNDUS programme?
Answer: Yes, you can apply for three programmes in total. However, be aware of the specific academic requirements and profiles of each programme.
Information on Erasmus Mundus programmes
Question: Being from within the European Union and granted a programme country scholarship, can I be enrolled at a university in my home country for the first or second academic year?
Answer: Scholarship holders are not allowed to study in the country in which they have obtained their first degree. However, self-financed students are not subject to EU regulations and can choose to study for one year in the country in which the university that issued their undergraduate degree is situated.
Question: Is possible to apply as a part-time student?
Answer: No, all Erasmus Mundus students must study full-time.
Question: Can I apply, if I already hold an Erasmus Mundus degree?
Answer: It is only possible to obtain an Erasmus Mundus scholarship once, but you are welcome to apply as a self-financed student.
Question: Can I apply to an ERASMUS MUNDUS programme if I already hold an MSc degree?
Answer: Yes, it is possible to apply. However, in order to meet the application requirements, you will have to up-load your BSc/BA transcript and certificate as well.
Question: Is it necessary to submit a Language Proficiency Test if English was the language of instruction during my undergraduate studies?
Answer: Please see the English language requirements in the curriculum section 4.3
Question: Can I send the results of the language test after the deadline for submission?
Answer: If you apply for a scholarship, the application must be completed within the application period.
If you apply as a self-financed student, your English Language Proficiency must be submitted no later than 1 June 2020.
Note that assessment of your application cannot be finalized until the language test results have been received; you are therefore strongly encouraged to submit language test results along with the application before the submission deadline.
Question: I will not receive my BSc diploma before the deadline of submission expires; can I send my diploma after the graduation?
Answer: Due to application procedures and deadlines, it is not possible to submit the application after the deadline.
Question: What kind of certification is required?
Answer: Your documents must have an original stamp and a signature verifying the True Copy. Typically, your university will be able to assist you in certifying your documents. Otherwise, we also accept signatures by embassies and official representatives or public offices, e.g. police stations.
Question: When will I get the result of my application?
Answer: If you are nominated for a scholarship or are included on the Reserve List, you can expect to hear from the Secretariat in the middle of March 2020
If you apply as a self-financed student, you application result is available at the latest by 1 May.
If you are admitted and you have not submitted the language test result by 1 May, your admission will be conditional on your submission of this document.
Question: What is the assessment procedure?
Answer: The SUTROFOR Commission assess all eligible applications during the Commission meetings in the month of February 2020.
Each assessment category (i.e. academic potential, English proficiency, motivation, recommendations and relevant work experience) is allocated a grade between 0 and 5. A final application grade is obtained using a weighting system whereby 60% of the final grade is allocated to academic potential and 10% to each other category.
Question: Can I file a complaint?
Answer: If you believe that standard SUTROFOR assessment procedures have not been adhered to in relation to your application, you must notify the SUTROFOR Secretariat no later than two weeks after receiving your letter of rejection.
Question: Will submitted material be returned to me?
Answer: No, the submitted material is never returned. It is shredded or filed (for accepted students).
Question: Will I receive academic feedback on my application?
Answer: Due to the high number of applications, we cannot undertake such an obligation.
Question: How much money does an Erasmus Mundus Scholarship include?
Answer: The Partner Country Scholarship amounts to 47.000 - 49.000 EUR for the duration of the two-year Masters programme. Please see the scholarship section.
Question: When do I receive the first instalment?
Answer: You will receive the first instalment only upon arrival to your first year institution. Instalments are not transferred prior to departure.
Question: Are there any other sources of funding available?
Answer: The Secretariat has compiled a list of relevant sources. Please consult the website for alternative sources of funding.
Question: Can I get accepted as a self-financed student?
Answer: Yes, if the SUTROFOR Programme Commission evaluates your application positively, you can pay the participation costs yourself and join the programme. Please contact the secretariat if you want to participate as a self-finances student.
The participation cost depends on your nationality. For Non-EU students the participation cost amounts to:
€4500 per semester.
For applicans from the EU, EEA and Switzerland the participation cost amounts to:
€750 per semester
Question: When do I have to pay participation costs?
Answer: The payment deadlines are:
1st semester: 1 May
2nd semester: 15 January
3rd semester: 15 August
4th semester: 15 January
Please note that tuition fees are not refunded after 1 August. After this date only a failed visa application will result in the refund of your tuition fee.
Question: What will be the estimated costs of living in Europe?
Answer: The estimated costs are €1200-1500 per month.
Question: I am an American national who has been granted a US loan. Can I pay the participation cost with money from the US loan?
Answer: Due to a number of factors, US Loans cannot be used to cover the participation costs.
Question: How do I find accommodation?
Answer: Your host institution will assist you in finding accommodation. You will receive information on accommodation along with your letter of admission.
Question: How can third-country students and scholars obtain a visa to study/conduct academic activities in Europe on an Erasmus Mundus Course?
Answer: Once third-country students have received a letter of admission from their first year institution as well as information on how to apply for a visa, they must apply for a visa.
Application and processing visa fee procedures
Instructions on the application procedure are available on the websites of the respective host countries.
You will receive adequate information from your first and second host universities.
We kindly inform scholarship holders that the processing fee must be paid by yourself. Unfortunately, we cannot make any payments of your scholarship in advance to cover travel, fees etc.
Visiting scholars will receive a confirmation letter, and if needed, an invitation letter, from their host university.
Question: When can I expect to receive my visa?
Answer: It generally takes 10-12 weeks to process a complete application to Europe. Therefore, we strongly recommend that you start the application process as soon as you receive your admission letter. A delay in handing in the complete application could add approximately 8 weeks to the process.
Question: Who arranges and pays for my travel?
Answer: Unfortunately, the Secretariat is not able to assist you in your travel arrangements. Therefore, you must manage the booking of tickets yourself. Travel expenses are included in the scholarship (but scholarship instalments will not be transferred to you before your arrival).
Question: Do I need to purchase an insurance?
Answer: All students who receive an Erasmus Mundus Scholarship are covered by a complementary sickness and accident insurance. All other students following an Erasmus Mundus Master course and third-country visiting teachers and researchers have to take out their own insurance policy as necessary.
Please note that due to national regulation on public procurement and insurance in some participating member states, it is for participants/students to obtain insurance offers and take out and pay for insurance meeting the minimum/recommended requirements for the health and accident insurance coverage of EMJMD students. This does not apply to students selected for an Erasmus Mundus-scholarship and for this reason students not receiving and Erasmus Mundus scholarship will be given a deduction in their total participation cost of € 1,000.
Question: Where can I get more information on the programme?
Answer: Please check the specific courses offered under the individual universities.
If you do not find the answer to your question here please contact the Erasmus Secretariat for further information.