Application – University of Copenhagen

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SUTROFOR > FAQ > Application


Question: When will the next Call for Application be open?
Answer: The next Call for Application opens late February 2014 and ends 1 December 2014.

Question: When will the application form be available on the SUTROFOR website?
Answer: An up-dated application form will be published late February 2014.


Read more about the admission requirements and application procedure under How to apply and in the this sample of the student application form.

Question: How do I apply to the programme?
Answer: You can download the application form from this website. Please fill in the form and forward it with all obligatory enclosures to the Secretariat.

Question: Where do I find the application procedure?
Answer: The application procedure is described in the application form.

Question: Is it acceptable to only send the application form electronically?
Answer: No, we must receive a hard copy before the deadline.

Question: Are the letters of recommendation to be enclosed the application form?
Answer: No, letters of recommendations are to be send by your referees directly to the ERASMUS MUNDUS Secretariat by mail. Alternatively as attachments in an e-mail addressed to the SUTROFOR mailbox (

Question: Is the application deadline by postmark?
Answer: No, your application must have been received at the Secretariat no later than the date of the deadline in order to be considered.

Question: Is it possible to apply to more than one ERASMUS MUNDUS programme?
Answer: Yes, you can apply to three programmes in total. However, be aware of the specific academic requirements and profiles of each programme.

Question: Being from within the European Union and granted a category B scholarship, can I be enrolled at a university in my home country for the first or second academic year?
Answer: Scholarship holders are not allowed to study in the country in which they have obtained their first degree. However, self-financed students are not subject to EU regulations and can chose to study one year in the country in which the university that issued their undergraduate degree is situated.

Question: Is possible to apply as a part-time student?
Answer: No, all Erasmus Mundus students must study full-time.

Question: Can I apply, if I already hold an Erasmus Mundus degree?
Answer: It is only possible to obtain an Erasmus Mundus scholarship once, but you are welcome to apply as self-financed student.

Question: Can I apply to an ERASMUS MUNDUS programme if I already hold an MSc degree?
Answer: Yes, it is possible to apply.

Question: Is it necessary to submit a Language Proficiency Test if English was the language of instruction during my undergraduate studies?
Answer: Applicants from the below mentioned English speaking countries are exempted from the language test, however, the secretariat requests a proof of English as medium of instruction from the university that has issued your undergraduate degree.

Exemption from language tests: Anguilla, Antigua and Barbuda, Australia, Bahamas, Barbados, Belize, Bermuda, Botswana, British Virgin Islands, Cameroon, Canada (except Quebec), Cayman Islands, Dominica, England, Fiji, Gambia, Ghana, Gibraltar, Grenada, Guyana, Northern Ireland, Republic of Ireland, Jamaica, Kenya, Lesotho, Liberia, Malawi, Malta, Mauritius, Montserrat, Namibia, New Zealand, Nigeria, Papua New Guinea, St. Kitts and Nevis, St. Lucia, St. Vincent and the Grenadines, Scotland, Seychelles, Sierra Leone, Singapore, Solomon Islands, South Africa, Swaziland, Tanzania, Tonga, Trinidad and Tobago, Turks and Caicos Islands, Uganda, USA, Vanuatu, Wales, Zambia, Zimbabwe.

Question: Can I send the results of the language test after the deadline for submission?
Answer: Yes, but no later than 15 January. Note that assessment of your application can not be finalized until language test results have been received; you are therefore strongly encouraged to submit language test results along with the application before the submission deadline. Please indicate on the form, when your language test is scheduled.

Question: I will not receive my BSc diploma before the deadline of submission expires; can I send my diploma after the graduation?
Answer: Due to application procedures and deadlines, this is only possible, if you are an EU citizen. Your university must, in that case, confirm in writing that you will graduate no later than July in the year of admission. You should immediately upon receipt of the certified diploma mail a certified copy to the Secretariat. Assessment of your application can not be finalised until the certified diploma has been received. Students from Non-EU/EEA-EFTA countries MUST submit their diploma with the application form.

Question: What kind of certification is required?
Answer: Your documents must have an original stamp and a signature verifying the True Copy. Typically, your university will be able to assist you in certifying your documents. Otherwise, we also accept signatures by embassies and official representatives or public offices, e.g. police stations.

Question: When will I get the result of my application?
Answer: If you are nominated for one of the Category A or B scholarships or are included on the Reserve List, you will hear from the Secretariat by mid February. However, the final decision of the EU Commission and the confirmation of the scholarship will not be available until April at the earliest. Students who have been rejected for the programme will be notified in February. EU students, who do not apply for a scholarship, i.e. by the application deadline by mid August, will be notified by 20 August.

Question: Is it possible to re-apply for the programme?
Answer: If your application has been positively assessed and you are on the Reserve List, you are welcome to re-apply the following year. However, be aware that all the documents have to be submitted again with the application form.

Question: What is the assessment procedure?
Answer: The SUTROFOR Commission assess all eligible applications during the Commission meetings in the month of February. Each application is assessed by at least two senior acadmic assessors.

Each assessment category (i.e. academic potential, English proficiency, motivation, recommendations and relevant work experience) is allocated a grade between 0 and 5. A final application grade is obtained using a weighting system whereby 60% of the final grade is allocated to academic potential and 10% to each other category.

Question: Can I file a complaint?
Answer: If you believe that standard SUTROFOR assessment procedures have not been adhered to in relation to your application, you must notify the SUTROFOR Secretariat no later than two weeks after receiving your letter of rejection.

Question: Will submitted material be returned to me?
Answer: No, submitted material is never returned. It is shredded or filed (for accepted students).

Question: Will I receive academic feed back on my application?
Answer: Due to the high number of applications, we cannot undertake such an obligation.